Clay County Sheriff's Department
Public Information Request
Open Records Requests
Clay County Sheriff's Office - Records Division - Normal Business Hours
8:00 AM - 5:00 PM, Monday through Friday
Closed from noon to 1:00 PM and all day on County recognized holidays.
Information on traffic related accidents needs to be obtained from the State of Texas Crash Report Online. The link is on the Sheriff's Office home page.
Pursuant to Section 552.301(c), Government Code, the Clay County Sheriff's Office Records Division has been designated to receive all electronic mail requests for public information. The Department is not responsible for responding to electronic mail requests sent to any electronic mail address other than the one addressed to the Clay County Sheriff's Office Records Division.
To request information from this governmental body, please contact:
By mail or in person:
Clay County Sheriff's Office - Records Division
215 W. Gilbert
Henrietta, Texas, 76365
Request by FAX will not be accepted due to security concerns
Please allow up to 10 business days for a response to your request.
**Open Records may be delayed during COVID-19 and may take up to 14 business days**
You may download the Open Records Information Request Form (pdf) and send it to the Sheriff's Office Records Division by Email, regular mail or by delivering it in person. Request by FAX will not be accepted due to security concerns. You will be contacted if fees are required, which must be paid prior to the release of the records.
The Department is not responsible for responding to electronic mail requests sent to any electronic mail address other than the one addressed to the Clay County Sheriff's Office Records Division, as stated above.
In an effort to provide prompt and efficient service, any request for information should include as much of the following information as possible, if known.
Date of request
Type of report (theft, burglary, assault, etc.)
Date of report or occurrence
Address where incident occurred
Any additional informational you feel may be beneficial
NOTE: A search fee will be charged to perform a search if the offense number, call for service number and/or date placed in jail is not provided.
Information concerning the Texas Public Information Act may be found at the Texas Attorney General's Open Government Section.
An explanation of fees can be downloaded here. (pdf)
Fees could be increased if a records search takes additional time or the records are located in more than one building.